Vendoir Christmas Planning Checklist (For Event Suppliers)

Use this checklist to help you as an event supplier – whether you are a DJ, photographer, caterer, venue, decorator, or other professional – maximise bookings and revenue during the Christmas season with Vendoir.

1. Preparation & Readiness (Early November)

Update your Vendoir profile with festive visuals, clear offers, and accurate contact information.
Create Christmas-specific service packages (for example, Office Party DJ Package or Festive Photoshoot Package).
Refresh your portfolio with your best and most recent work.
Confirm and publish your availability calendar for December.
Order or restock any essential equipment, props, décor items, or materials.

2. Marketing & Promotion

Announce your Christmas offers across your social media channels.
Run limited-time holiday discounts and packages via your Vendoir profile.
Use festive hashtags such as #ChristmasPartyUK, #FestiveEvents, and #CorporateXmas2025.
Email or message past clients about your holiday deals and priority booking slots.
Collaborate with other suppliers to create bundle deals, such as DJ + Photographer or Caterer + Decorator.

3. Client Communication

Respond to all enquiries within 24 hours to secure more bookings.
Confirm bookings with deposits to reduce cancellations and no-shows.
Send contracts and detailed event information as early as possible.
Create an event-day checklist covering equipment, arrival time, dress code, and main contact person.
Ask for testimonials or feedback after each event to support future promotion.

4. Operations & Logistics

Plan your travel routes and timings for each event to avoid delays.
Double-check backup equipment, power supplies, and spares.
Assign team members to manage multiple gigs or overlapping events.
Keep up-to-date emergency contact details for each client and venue.
Schedule rest days or lighter days to avoid burnout during peak season.

5. Post-Christmas Follow-Up

Thank clients with a short personalised message or digital card.
Ask clients to leave reviews and ratings on your Vendoir profile.
Analyse which services, packages, or dates performed best.
Prepare and promote a New Year Special Offer or January package.
Update your portfolio with Christmas event highlights, photos, and videos.

Pro Tip

Use Vendoir’s built-in messaging and calendar tools to manage all your Christmas enquiries and bookings in one place, so you stay organised and never miss an opportunity.

vendoir christmas planning checklist for event suppliers